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The Basics: How to Register for Care

The very best way to begin the registration process is to complete a “request for care” form (HERE). We will then have all of your correct information on file and can reach out to discuss immediate availability or to confirm that you have been placed on a waiting list. If you are interested in child care for vacation programs only, you will be emailed the registration materials before each vacation program. Vacation program registration procedures are published with the materials for the offering provided.

You may also contact our main office to speak with a member of our registration team to inquire about openings at your desired program. If care is not immediately available, families may sign up for our waiting list by completing a “request for care” form. If care is immediately available, the parent/guardian and a member of the QCARE registration team will make arranges for an orientation meeting and/or a site visit. For our complete registration procedure, please refer to our parent handbook.


STEP 1: Complete a request for care form.  You will get an initial email confirming that the request for care form was received. Please call the main office with any questions or if you would like to schedule a site visit.  You will then either get a phone call to discuss your immediate care options or an email to confirm that you have been placed on the waiting list.

STEP 2: Complete the online child application. When an after school program spot is available, a member of the QCARE team will call you to schedule your enrollment meeting, you will then email you the online child application.  This online child application file must be completed prior to your orientation meeting.  At the time that a child care spot is offered, the child care start date will be arranged.

STEP 3: Pay the registration fee online.  After you enter your family and child information on the online application, you will then be asked to select your days of care, your site location (school), and pay your $50 annual registration fee.  A two-day minimum is required for care, and in some cases care is offered for some days, while other days remain waiting list only.  If you receive a child care voucher from the Commonwealth, you will be given individualized instructions about how to pay your registration fee. 

STEP 4: Complete the online EZ-EFT Billing information.  As a last step to online registration you will be asked to agree to make child care payments using our automatic EZ-EFT direct payment system.  Your school year child care tuition will be withdrawn bi-weekly directly from your checking or savings account.  This is a requirement for care.  For clarification on our billing system view our EZ-EFT Frequently Asked Questions.

STEP 5: Attend your enrollment meeting, sign your child’s application file, and submit any other necessary forms.  At your registration meeting at our main office, we will provide you with information about our program and child care, and answer any questions you have. If your child has allergies or medical conditions, you may be required to submit necessary medications and required medical paperwork prior to care. If you are interested in scheduling a site visit prior to your child’s start date for care, you can do this at your registration meeting.

A Request for Care Form

The form below is for requesting to be placed on our waiting list.


Parent/Guardian Full Name*:
Your E-mail Address*:
Your Telephone Number(s)*:
Your Mailing Address
City/State/Zip Code*:
Program Interests:
After School Program
Vacation Program
Both After School & Vacation Programs
Desired Days of Care:
When are you interested in starting care?
Number of Children (if more than one child):
(If you have more than one child please list your responses below by order of age.)
Child(rens) Name:
Child(rens) Age:
Child(rens) Grade*:
Child(rens) Gender (male or female):
Child(rens) Districted School:
*Note - Sterling Middle care is provided at Lincoln Hancock.
Do you have any special needs or concerns?
Questions and comments:

Forms and Parent Handbook:

2018-2019 Tuition Rate Schedule


Schedule: Base
Tuition Including
Early Release Day
Five Days - $  136.00
Four Days $ 108.00 $  126.00
Three Days $  91.00 $  109.00
Two Days $ 70.00 $    88.00

SIBLING DISCOUNT: 5% per sibling


SINGLE DAY ADD FEE: (For current participants, must arrange in advance, no sibling discount applies)
Non Early Release Day: $25.00/day per child (if available)
Early Release Day: $43.00/day per child (if available)

VACATION PROGRAMS:  (Separate advanced registration, sibling discount does apply)
February & April Vacation 2018 $265
Summer Vacation Program 2018 TBA


An annual $50.00 non-refundable registration fee is due at the time of online enrollment.

State child care vouchers are accepted. The voucher must be provided at the time of enrollment.
(accepted without limitation for school year programs, and by lottery for the summer vacation program).

Tuition Scholarship Grants may be available to qualifying families for after school programs.

A schedule change fee of $10.00 per schedule change will be assessed.

Other fees, including a late pick-up fee, failed payment or bounced check fee and late payment charge are highlighted in the Parent/Guardian Contract in your child application.

Programs close at 5:30pm. There is a $2/minute late pick-up fee.

QCARE uses an online billing system called EZ-EFT to collect bi-weekly tuition payments.

*Please call the Main Office for more information*
*Rates effective for the 2018-2019 school year, as of 6/27/18*
*Rates are subject to change*
*tuition rounding will occur to calculate daily rates for pro-rated weeks of care*

Follow this link for 2018-2019 Tuition Schedule! (PDF)

Payment Options

1. Quincy After School Child Care (QCARE) accepts child care vouchers. Please contact Community Care For Kids to see if you qualify. Click here for more information.
2. EZ-EFT Automatic Tuition Payments: Payment by EZ-EFT are collected bi-weekly through the checking or savings account that you provide at the time of registration. A PDF invoice with your after school balance will be emailed to the email address provided five days prior to the start of the two-week billing period for all tuition charges and fees incurred during the two-week period and any past due balances. During the school year, a payment will be taken from your account every other Friday, in advance of child care services. During the summer months, you will be billed in two monthly charges depending on the selected weeks of care.
3. Lump Sum Payments – Parents/guardians who choose not to enroll in EZ-ETF can make their payments in two installments. One installment for half the year is due in August and the other installment is due in January for the remainder of the year.

Calendar of Program Closures

The following list contains the scheduled holidays when the sites/main office will be closed:

New Years Day
Martin Luther King Day
President’s Day
Good Friday
Patriot’s Day
Memorial Day
Independence Day
Labor Day September
Columbus Day
Veteran’s Day
Day before Thanksgiving
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day

Schedule Change or Withdrawal From Program

The Quincy After School main office must be notified in writing or by phone if you intend to withdraw your child from the program or to change your scheduled days. A two week notice is mandatory. Notice cannot be given at the program site.

QCARE welcomes the feedback of our program participants and the general public. For more information about how to address concerns or leave feedback, please visit the Parent Handbook (PDF) or fill out an Online Contact Form.

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