The Basics: How to Register for Care
The very best way to begin the registration process is to complete a “request for care” form (HERE). We will then have all of your correct information on file and can reach out to discuss immediate availability or to confirm that you have been placed on a waiting list. If you are interested in child care for vacation programs only, you will be emailed the registration materials before each vacation program. Vacation program registration procedures are published with the materials for the offering provided.
You may also contact our main office to speak with a member of our registration team to inquire about openings at your desired program. If care is not immediately available, families may sign up for our waiting list by completing a “request for care” form. If care is immediately available, the parent/guardian and a member of the QCARE registration team will make arranges for an orientation meeting and/or a site visit. For our complete registration procedure, please refer to our parent handbook.
AFTER SCHOOL PROGRAMS REGISTRATION STEPS:
STEP 1: Complete a request for care form. You will get an initial email confirming that the request for care form was received. Please call the main office with any questions or if you would like to schedule a site visit. You will then either get a phone call to discuss your immediate care options or an email to confirm that you have been placed on the waiting list.
STEP 2: Complete the online child application. When an after school program spot is available, a member of the QCARE team will call you to schedule your enrollment meeting, you will then email you the online child application. This online child application file must be completed prior to your orientation meeting. At the time that a child care spot is offered, the child care start date will be arranged.
STEP 3: Pay the registration fee online. After you enter your family and child information on the online application, you will then be asked to select your days of care, your site location (school), and pay your $50 annual registration fee. A two-day minimum is required for care, and in some cases care is offered for some days, while other days remain waiting list only. If you receive a child care voucher from the Commonwealth, you will be given individualized instructions about how to pay your registration fee.
STEP 4: Complete the online EZ-EFT Billing information. As a last step to online registration you will be asked to agree to make child care payments using our automatic EZ-EFT direct payment system. Your school year child care tuition will be withdrawn bi-weekly directly from your checking or savings account. This is a requirement for care. For clarification on our billing system view our EZ-EFT Frequently Asked Questions.
STEP 5: Attend your enrollment meeting, sign your child’s application file, and submit any other necessary forms. At your registration meeting at our main office, we will provide you with information about our program and child care, and answer any questions you have. If your child has allergies or medical conditions, you may be required to submit necessary medications and required medical paperwork prior to care. If you are interested in scheduling a site visit prior to your child’s start date for care, you can do this at your registration meeting.
SCHOOL YEAR TUITION
SIBLING DISCOUNT: 5% per sibling
MIDDLE SCHOOL DISCOUNT: 5% OFF
An annual $50.00 non-refundable registration fee is due at the time of online enrollment.
State child care vouchers are accepted. The voucher must be provided at the time of enrollment.
Tuition Scholarship Grants may be available to qualifying families for after school programs.
A schedule change fee of $10.00 per schedule change will be assessed.
Other fees, including a late pick-up fee, failed payment or bounced check fee and late payment charge are highlighted in the Parent/Guardian Contract in your child application.
Programs close at 5:30pm. There is a $2/minute late pick-up fee.
QCARE uses an online billing system called EZ-EFT to collect bi-weekly tuition payments.
*Please call the Main Office for more information*
The following list contains the scheduled holidays when the sites/main office will be closed:
New Years Day
The Quincy After School main office must be
notified in writing or by phone if you intend to withdraw your child from the
program or to change your scheduled days. A two week notice is mandatory.
Notice cannot be given at the program site.
QCARE welcomes the feedback of our program participants and the general public. For more information about how to address concerns or leave feedback, please visit the Parent Handbook (PDF) or fill out an Online Contact Form.
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